For businesses in Germany
E-invoicing for Germany, created automatically from your data
From Airtable, Google Sheets or any other data source, with your own template. Every e-invoice is checked against the official rules before it goes out.
Included in every paid plan.
Invoices: INV-2026-0142- Customer
- Example Gardening Ltd
- Invoice date
- 12 Oct 2026
- Delivery date
- 30 Sep 2026
- Line items
- 3 linked
- Status
- Send invoice
- XML inside the PDF
- Checked before it goes out
- Back on the record
Video in German
Germany's e-invoicing deadlines: 2025, 2027 and 2028
Between businesses in Germany, the e-invoice replaces the plain PDF invoice.
Receive
Every business must be able to receive e-invoices.
Send, above €800,000 turnover
Businesses with more than €800,000 turnover in the prior year must send e-invoices to other businesses.
Send, for almost every business
Then it applies to almost every business. There are exceptions, for example for small businesses.
Check your own case with your tax advisor. We make sure you send a valid e-invoice format.
The two formats common in Germany
You pick the format per automation. Both are a valid e-invoice format under EN 16931.
ZUGFeRD
DefaultOne PDF with the invoice data inside as XML. Your client sees the usual invoice, and their accounting software reads the data.
- EN 16931 profile, also known as Factur-X
- One file that goes wherever your PDF goes today
- For invoices to businesses
XRechnung 3.0
An XML file for public sector buyers and for businesses that ask for XRechnung. A PDF for people to read can go along too.
- With the Leitweg-ID or buyer reference
- The XML goes to its own field, the same Drive folder and as a second email attachment
- For government and public sector buyers
How to set it up
Once per workspace and once per automation. After that, every invoice is created as an e-invoice.
- 1
Switch on the add-on
Under Settings, Add-ons, switch on E-invoice. Without the switch, nothing changes.
- 2
Enter your company details once
Name, address, VAT ID or tax number, contact and IBAN. Every automation uses them.
- 3
Map your fields
Customer, invoice number and dates come from your fields. We suggest matching fields, so most are filled in already.
- 4
Create as usual
Your automation runs as before. The checked e-invoice goes to your attachment field, to Google Drive or by email.
Works with
- Airtable
Google Sheets
Glide
Noloco
Softr
Notion
SmartSuite
ClickUp
Google Forms
API
Zapier
Make
n8n
What e-invoicing covers
Invoice types
- Invoices and credit notes
- Euro
- Standard, reduced and zero VAT
- Reverse charge in Germany and the EU
- Intra-EU supply of goods
- Small business exemption (§ 19 UStG)
Templates and data
- Your Google Docs, Word or PDF template
- Data from Airtable, Google Sheets, Glide, Noloco, Softr, Notion, SmartSuite, ClickUp, Google Forms or the API
- Also through Zapier, Make and n8n
- Line items from your linked records or rows
Delivery
- Attachment field or column on the record
- Google Drive
- Email, with both files for XRechnung
- Webhook and API response
An invalid e-invoice never goes out
Before delivery, we check every e-invoice with the official validators. If a check fails, nothing is created and nothing is sent.
- XRechnung is checked with the KoSIT validator, ZUGFeRD with Mustang.
- We recalculate line totals, VAT and the grand total from the line items. If your total differs by more than 1 cent, the invoice is stopped.
- Units and VAT categories come from a list with plain names, not free text codes.
E-invoice not created: Leitweg-ID or buyer reference is empty. XRechnung requires it.
Keep every e-invoice for 8 years in its original file.
Questions about e-invoicing
Your next invoice as an e-invoice
Test it with your own template, or let our team set everything up.
Included in every paid plan.