Can I send documents for e-signature from Zapier?

Yes. The DocsAutomator Create Document action fills your Google Docs or Word template with the values from your Zap and sends the document for signing in the same step. The signer gets an email and signs in the browser.

Is there a "document signed" trigger in Zapier?

Catch Hook does that job. The DocsAutomator app has no signing trigger of its own, so DocsAutomator sends the signed PDF link and the signer's values to a webhook when the last person signs. A Zap that starts with Webhooks by Zapier and the Catch Hook trigger runs on it.

Does the signed PDF come back into Zapier?

Yes, with one Zap. Paste your Catch Hook URL in the automation's After signing settings. When the last person signs, DocsAutomator sends the signed PDF link, each signer's email and time, and the values they filled in. Your Zap can then save them anywhere, for example in a Google Sheets row. Add a Filter step that continues only when status is completed or signedPdfUrl exists, because the same hook also receives other events, such as each single signature, a decline or an expiry. Without that Zap, the sealed PDF still reaches you by Google Drive, Dropbox, the completion email and the Documents page.

Where does the signer's email come from?

From your Zap. Put a placeholder such as {{tenant_email}} in the template, choose it as the signer's email in the signing settings, and map the email field in the Create Document action. You can also set a fixed address, for example your own team as a second signer.

How does the second Zap find the right row?

Send the record's ID along. Put it in the template as a placeholder, such as {{application_id}}, and map it in Create Document. It comes back in the webhook's sourceData, together with every other value you sent. Your Zap finds the row with Lookup Spreadsheet Row and then updates it.

Do I need a paid Zapier plan?

The Create Document action works on a free Zapier plan. Webhooks by Zapier is available on the Professional, Team and Enterprise plans, so the Catch Hook Zap needs one of them. Without it, the signed PDF still reaches you through Google Drive, Dropbox, the completion email and the Documents page.

Is this an alternative to DocuSign or PandaDoc in Zapier?

Yes. One Create Document action fills your template and sends it for signing, so the document and the signature come from one app. Our founder moves your DocuSign or PandaDoc templates over with you personally, at no extra cost.

Can someone accept a document instead of signing it?

Yes. Choose Acceptance instead of Signing in the automation. The recipient opens the document from the email and clicks Accept. The hook then receives the accepted PDF with its certificate.

Does e-signing from Zapier cost extra?

E-signing and acceptance are available on every plan, with no extra subscription. See pricing for the details.

Do my signers need an account?

No. Signers open the link in the email and sign in the browser, on a phone or a computer. They do not need a DocsAutomator account.

Are e-signatures sent from Zapier legally recognised?

DocsAutomator e-signatures are simple electronic signatures, recognised for documents that need no special form, such as most quotes, orders and service contracts. Every signed PDF is sealed and carries a certificate and an audit trail that record who signed, when, from which email address and device. Some documents need a notary, a witness or a qualified signature, and e-signatures do not cover them. This is not legal advice.

HomeIntegrationsZapier E-Signatures

Zapier E-Signatures

Send documents for signature from Zapier

One Create Document action fills your template and sends it for signing. The signed PDF link and the signer's values come back to Zapier through a Catch Hook Zap.

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for their most critical documents

Your Zap: Application to leaseOn

1. TriggerForms: New Submission

2. ActionDocsAutomator: Create Document

application_idAPP-2291

tenant_nameAna Lima

tenant_emailana.lima@example.com

rent1850

LeaseSealed PDF

TenantAna Lima

UnitUnit 4B

Rent$1,850 a month

10/05/2026

ana.lima@example.comEmail sent

Your Zap: File the lease PDFOn

1. TriggerWebhooks: Catch Hook

2. FilterOnly continue if: signedPdfUrl exists

3. SearchGoogle Sheets: Lookup Spreadsheet Row

Application IDsourceData.application_id

4. ActionGoogle Sheets: Update Spreadsheet Row

Lease PDFlease-4b.pdf

A rental application comes in through your form

Why Zapier users sign with DocsAutomator

From a new form entry to a signed PDF your Zap can use

Created and sent in one action

The Create Document action fills your template and sends it for signing.

The signer comes from your Zap

The tenant's email is one of the values you map, like any other field.

The signed PDF reaches a Zap

A webhook brings the PDF link and the signer's details into a Catch Hook Zap.

How to send documents for signature from Zapier

Two Zaps: one sends the document, one acts on the signed PDF.

1
Add signature tags to your template
In your Google Docs or Word rental agreement, type {{esign.signature_1}} where the tenant signs and {{esign.date_1}} for the date. Add {{tenant_email}} and {{application_id}}.
2
Choose who signs
Turn on Signing in the automation. Take the tenant's email from the {{tenant_email}} placeholder, or set a fixed address.
3
Start a Catch Hook Zap
In Zapier, start a second Zap with Webhooks by Zapier and the Catch Hook trigger. Copy the hook URL.
4
Send the signed PDF to the hook
In the automation's After signing settings, turn on Send to webhook and paste the hook URL. Drive, Dropbox and email work too.
5
Add Create Document to your Zap
In the Zap that receives the application, add the DocsAutomator Create Document action. Map the form fields to the placeholders, the email and the application ID included.
{ "documentName": "Rental agreement, Unit 4B", "signedPdfUrl": "https://…/lease-4b.pdf", "sourceData": { "application_id": "APP-2291", … } }
6
Signed, and the second Zap runs
The tenant signs from the email. The hook receives the signed PDF link and the application ID. Your second Zap finds the row by that ID and saves the link.

Read the Zapier guide in the knowledge base See everything DocsAutomator does with Zapier

Start automating & signing in minutes!

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Some of the teams / institutions automating and signing their documents with DocsAutomator:

Case Study

Example: a rental agreement from an application form

A tenant applies through a form, and the lease goes out for signing. All names and amounts are fictional.

1. The application

Form / Submission

Example

Rental application, Unit 4B

Application ID: APP-2291
Full name: Ana Lima
Email: ana.lima@example.com
Unit: 4B, 22 Harbor Street
Monthly rent: $1,850
Move-in date: 11/01/2026
Term: 12 months

An example submission with fictional data. It is an illustration, not a Form screenshot.

2. What the Zap sends

DocsAutomator: Create Document

{{application_id}}: Application ID
{{tenant_name}}: Full name
{{tenant_email}}: Email
{{unit}}: Unit
{{rent}}: Monthly rent
{{start_date}}: Move-in date

Each placeholder takes a form field. The signer's email is one of them.

3. The signed lease

Rental agreement, Unit 4BSealed PDF

TenantAna Lima

Rent$1,850 a month

Starts11/01/2026

Term12 months

10/05/2026

The sealed PDF with its certificate page. Its link goes to your Catch Hook Zap.

How the signed PDF gets back to Zapier

When the last person signs, the PDF link and the signer's values arrive at your Catch Hook. Your Zap does the rest.

{
  "status": "completed",
  "documentName": "Rental agreement, Unit 4B",
  "signedPdfUrl": "https://…/lease-4b.pdf",
  "signers": [{ "email": "ana.lima@example.com", "signedAt": "2026-10-05T14:12Z" }],
  "fieldValues": { "date_1": { "value": "10/05/2026" } },
  "sourceData": { "application_id": "APP-2291", "tenant_name": "Ana Lima", … }
}

What Catch Hook receives when signing completes, shortened.

Add a Filter step that continues only when signedPdfUrl exists. The same hook also receives events such as a single signature, a decline or an expiry.
Find the record by the ID in sourceData, which holds every value your first Zap sent. Then save the PDF link in a sheet row, a CRM record or a message to your team.
Prefer no second Zap? Turn on Google Drive, Dropbox or the completion email instead.

Moving from another signing tool?

Whether you use DocuSign, PandaDoc or another tool: our founder moves your templates, signers and flows over with you personally, at no extra cost.

Book a call with our founder

What to check in an e-signature app for Zapier

Five questions to ask before you pick one.

Signers from your Zap. The signer's email should be a value the Zap maps, not something you type for each document.
A way to act on the signed PDF. Without a signed trigger, check that the tool posts the signed PDF to a webhook you can catch.
Document and signature in one step. One action that fills the template and sends it saves a second app and a second Zap step.
Price per person or per signature. Check whether each team member needs a paid seat, and whether signing costs extra on top of the plan.
Proof on every PDF. A certificate and an audit trail that record who signed, when and from where.

Questions about e-signatures from Zapier

Customer Voices

Don't take our word for it. Here's what our customers say about us:

DocsAutomator have helped me creating super complex documents which I had no clue how to create these with other tools as Zapier or Make.com. I have never been helped so quickly. I'm currently recommending this tool to all of my friends.

Stefan

If you use automated document creation, this is an amazing app. We've used several others, and this blows the others away in: ease of creation of the automations, speed of execution, and responsiveness of the staff. Couldn't be happier.

Aaron Waldrip

Before I discovered Docsautomator, generating reports from Airtable was a time-consuming task that drained both my time and energy. However, Docsautomator changed everything and made the process feel effortless.

Kuladej Lertkachonsuk

This is the best value for money app for creating template. Easy to use, easy to set up, and we like to support small businesses. Keep going!

Aris Zagklis

We're a leading Glide Agency who use DocsAutomator to provide our clients with stunning PDFs straight from their data. The platform is fast, solid and intuitive to use. And the support from Rupert is second to none. Highly recommended.