Skip to main content
The DocsAutomator-Notion integration turns Notion database pages into PDFs and Google Docs. Each automation is connected to one Notion database; documents are generated from the pages in that database, line items are pulled from related pages, and finished PDFs can be saved back to the same page — or sent out for e-signing.
Generated PDFs can be uploaded straight to a file property on the Notion page, and the PDF or Google Doc URL can be written to a URL or text property.

​
Step-by-Step Setup

1

Create an automation

Start a new automation in your DocsAutomator account.
2

Connect Notion and pick your databases

Choose Notion as your data source and authorize the connection. You’ll be redirected to Notion, where you can:
  1. Pick the workspace you want to connect.
  2. Select the databases you want DocsAutomator to access right on the authorization screen.
Only the databases you tick here will be visible to DocsAutomator, so make sure to include every database you plan to generate documents from.
Authorizing DocsAutomator in Notion and selecting databases to share
If a database lives inside a page you’ve selected, it’s shared automatically — no need to tick it separately.
3

Pick a template

Every automation needs a template. Follow the Google Doc Template Guide or PDF Template Guide, or start from the Playground Template.
4

Select your database

Pick the Notion database you want to generate documents from. DocsAutomator lists every database you’ve shared with the integration.
Data / Placeholders panel showing the connected Notion database and the document name property
5

Choose the document name

Pick which Notion property to use for naming the generated document — typically your Title property. Text and string-formula properties also work.
6

Map your properties to placeholders

Match every template placeholder to a Notion property. Renaming a property in Notion later won’t break the mapping — DocsAutomator tracks properties even when you rename them.
Data Mapping list pairing each template placeholder with a Notion property
Use AI Field Mapping to fill the table in automatically by matching placeholder names to property names.
7

Map line items (optional)

If your template includes {{line_items_1}} markers, pick a Relation property on your database, then map the fields on the related pages to the line-item placeholders. You can nest line items up to three levels deep.
Line Items section showing the relation property, sort order, grouping and the mapped level 1 properties
8

Preview

Generate a preview to make sure everything looks right. You can search for any page in your database to preview from.
9

Configure write-back in the Actions tab

Open the Actions tab to control what happens after a document is generated. For Notion, you can:
  • Upload the generated PDF to a file property on the page (with overwrite or append).
  • Write the PDF URL or Google Doc URL into a URL or text property.
  • Send the PDF by email, save it to Google Drive, merge it with an existing PDF, or send a webhook notification.
Actions panel with a Save PDF URL to Notion action and its PDF link property
10

Choose how documents get triggered

You can generate documents manually from DocsAutomator, automatically when a property changes, or with a button placed on each row in Notion — see the next section.

​
Triggering Methods

You can generate documents from Notion three ways: from inside DocsAutomator, automatically when a property changes, or by clicking a button on a row in Notion.

​
Automatic — Auto Creation

Pick a property and a value that should fire generation. When a page changes to match (for example, Status = Ready), DocsAutomator generates a document for that page. Trigger property types supported:
  • Status
  • Select
  • Multi-select (fires when the chosen option is among the selected values)
  • Checkbox
Automatic generation dialog with the Auto creation toggle, and a note that Notion batches webhook events so generation can take one to two minutes
Notion delivers change events in batches, so automatic generation typically takes 1–2 minutes after the property changes. If you need instant generation, use the Notion Button method below.

​
Manual — Notion Button (per-row)

Add a button on your database that generates a document for the clicked row.
1

Open the database in Notion

Open the database connected to your automation.
2

Add a Button property

Add a new property and choose Button as its type.
3

Set the action to Send webhook

In the button settings, change the action to Send webhook.
4

Paste the URL from DocsAutomator

Copy the webhook URL shown on the Notion Button setup panel inside your automation and paste it into the URL field in Notion.
5

Add the Authorization header

Click Add custom header in Notion and enter:
  • Key: Authorization
  • Value: copy the value shown on the DocsAutomator setup panel (it starts with Bearer)
6

Tick 'Select all existing properties'

Scroll to the Content section in Notion and check Select all existing properties so Notion sends the row’s data along with the click.
7

Save

Clicking the button on any row now generates a document for that row in seconds.
Requires Notion Plus or higher. The “Send webhook” button action isn’t available on Notion’s Free plan.

​
Manual — From DocsAutomator

You can always click Generate on any page from inside DocsAutomator. This works on every Notion plan, including Free.

​
Page Body as Content

DocsAutomator can drop the entire body of a Notion page (everything you write below the property panel) into your document. In the property picker, choose 📄 Page body (Markdown) for any placeholder, and the page’s content appears at that spot in the document.
Property picker open, with Page body (Markdown) listed above the database properties
Supported content includes:
  • Headings, paragraphs, and lists (bulleted, numbered, to-do, nested)
  • Toggles, quotes, callouts, dividers
  • Code blocks, equations
  • Images, videos, files, PDFs, and audio
  • Bookmarks, embeds, link previews
  • Columns, synced blocks, child pages, child databases
Inline formatting like bold, italic, links, code, and strikethrough is preserved.

​
Property Type Reference

Need a different format? Open the Format popover on any placeholder to override the default — currency code, date format, decimals, and more. See Format Values.

​
Line Items from Relations

DocsAutomator turns a Relation property on your database into a {{line_items_N}} row in the template — one row per related page.
  • Pick the relation on your primary database.
  • Map fields on the related pages to the line-item placeholders ({{line_items_1_qty}}, {{line_items_1_name}}, …).
  • Sort by any property on the related pages, ascending or descending. With no sort set, line items follow the order you’ve arranged them in on the parent page.
  • Nest up to three levels — {{line_items_1_1_*}} pulls from a relation on the related page, {{line_items_1_2_*}} adds another level beneath that.
See Line Items and Nested Line Items for the full template syntax.

​
E-Signatures

DocsAutomator can collect legally binding e-signatures on documents generated from Notion pages. After a document is generated, it’s routed automatically to one or more signers. In your automation’s output settings, toggle on e-signatures and map each signer’s email and name to a Notion property — for example, map “Client Email” to the first signer’s email and “Client Name” to their name. Multi-signer documents support both sequential (signers sign in order) and parallel (all signers receive the request at the same time) signing. Place e-signature placeholders such as {{esign.signature_1}} and {{esign.date_1}} in your template wherever signatures and dates should appear. Once all signers have completed the document, the signed PDF can be written back to a Notion file property automatically.
E-signatures work with both Google Doc templates and PDF templates. See the E-Signature Guide for full configuration details and the placeholder reference.

​
Frequently Asked Questions

No need to reconnect. In Notion, open the database, click the ••• menu in the top-right, choose Connections → DocsAutomator, then come back to DocsAutomator and click Refresh.
Sharing a database from the Connections menu in Notion
The most likely reason is that no databases were ticked on the authorization screen. Reconnect Notion from your DocsAutomator settings and make sure to select your databases — or share them after the fact using the Connections menu (see above).
Notion delivers change events to integrations in batches, so the delay is usually 1–2 minutes. If you need instant generation, use the Notion Button trigger instead.
The “Send webhook” action on database buttons is a paid Notion feature (Notion Plus and higher). On the Free plan, you can still generate manually from DocsAutomator or use the Auto Creation trigger.
Nothing breaks. DocsAutomator keeps tracking the property after a rename.
Yes. In the property picker, choose 📄 Page body (Markdown) for any placeholder and the page’s content (headings, lists, tables, images, callouts, code, and so on) appears in your document at that spot.
Yes. In the output settings, pick a file property on the database. The generated PDF is uploaded to that property on the page, and you can choose whether to overwrite existing files or add alongside them.

​
Next Steps

Template Guide

Learn the template syntax

Line Items

Add tables and repeating rows

E-Signatures

Collect signatures on generated documents

Dynamic Images

Embed images from Notion file properties
Last modified on August 21, 2026